People serving in ward whose records are in another ward

Discussions around using and interfacing with the Church MLS program.
bflash98
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People serving in ward whose records are in another ward

Postby bflash98 » Sun Jan 16, 2011 10:54 pm

Our ward has a combined youth program with another ward so the callings in the YM, YW and primary are filled by people in both wards. For instance the primary president for both wards is from the other ward. This presents a problem since we don't have the primary president’s records in our ward we can't set the person as the primary president.

Previously we created custom positions that showed the person's name in the calling name so that it would show up on a list of callings. For example "Primary President Jane Doe". Now that the leaders can be viewed on the LUWS I was wondering if there was a way that I can actually assign someone from another ward to a calling in our ward so that it would show up properly on the LUWS?

jdlessley
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Postby jdlessley » Mon Jan 17, 2011 12:21 am

bflash98 wrote:Our ward has a combined youth program with another ward so the callings in the YM, YW and primary are filled by people in both wards. For instance the primary president for both wards is from the other ward. This presents a problem since we don't have the primary president’s records in our ward we can't set the person as the primary president.
Members called to serve in a unit outside the boundaries of the unit in which they live need to be added in MLS as an out of unit member to be listed within MLS and on both the classic directory and the new directory on-line. Follow the procedures for out of unit recordsin the wiki article Temporary membership record. It is important to include the MRN when creating the out of unit record for the the out of unit member. Pay attention to the notes when following the wiki procedures. Also make sure the standard positions are used instead of custom positions.

These out of unit members need to be informed of the changes they will experience when going on line to the classic LUWS and the new directory and new calendar.

When they log into the classic LUWS, the unit to which they are an out of unit member will become their default or home site. If they want to view their home ward site they have two methods to get to their home ward's web site.

To use the first method they will need to navigate to their home wards' site by clicking the "Stake and Ward Web Sites" link on the left sash menu of their out of unit ward's home page and then enter their home ward name. Once at their home ward they can bookmark the page to return more easily for future sessions.

To use the second method they can click the "Stake Home" link on the left sash menu and then select the link to their home ward's web site from the stake's home page. This method works only for a home ward and an out of unit ward in the same stake.

Currently some forum users are reporting problems for out of unit members viewing the new calendar for their out of unit ward. There may also be problems viewing the new directory. These issues are being worked on and will be resolved some time in the future.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

jwtaber
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Postby jwtaber » Mon Jan 17, 2011 8:00 pm

All right, here's my situation. The president and clerk of the Spanish branch in my stake are members of another ward. Setting them up with out-of-unit records in the branch MLS seems easy enough, but how can we get them to appear in the "Leadership Directory" on the branch website? Is it just a matter of creating their out-of-unit records would enable them to appear in the leadership directory, or is more involved here?

jdlessley
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Postby jdlessley » Mon Jan 17, 2011 10:54 pm

jwtaber wrote:All right, here's my situation. The president and clerk of the Spanish branch in my stake are members of another ward. Setting them up with out-of-unit records in the branch MLS seems easy enough, but how can we get them to appear in the "Leadership Directory" on the branch website? Is it just a matter of creating their out-of-unit records would enable them to appear in the leadership directory, or is more involved here?
Once you have created an out of unit record (including their MRN) you can then select their name from the list of unit members to fill a calling position.

Since the branch clerk is a tier 2 position his name can be selected from the list of ward members once his out of unit record is created. It may take from as little as a few hours to up to 48 hours after the MLS send/receive before his name will appear in the on-line leadership directory.

The branch president can be entered the same way to create the out of unit record. His name can be selected from the list of membership names for the calling position. But because a branch president is a tier 1 position the stake must submit a LUCR (leader and unit change request) before his name will appear on the on-line leadership directory. If the LUCR has already been submitted, the time to appear on the directory may only be the same length of time to appear as the branch clerk.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

jwtaber
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Postby jwtaber » Tue Jan 18, 2011 8:30 am

jdlessley wrote:The branch president can be entered the same way to create the out of unit record. His name can be selected from the list of membership names for the calling position. But because a branch president is a tier 1 position the stake must submit a LUCR (leader and unit change request) before his name will appear on the on-line leadership directory. If the LUCR has already been submitted, the time to appear on the directory may only be the same length of time to appear as the branch clerk.


He's been branch president for almost six and a half years and he's in CDOL as branch president, so hopefully there won't be too much of a lag there.

jonesrk
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Postby jonesrk » Tue Jan 18, 2011 9:50 am

jwtaber wrote:He's been branch president for almost six and a half years and he's in CDOL as branch president, so hopefully there won't be too much of a lag there.

It sounds like it may be a bug in the directory application, where it doesn't show him because he isn't a member of the ward. It would interesting to know if adding an out of unit record for him solved that problem. It would be worth passing that information along to the directory team by submitting feedback on the website.
Ryan Jones
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Stake Technology Specialist - Software / Stake Assistant Clerk
Former Ward Clerk

jwtaber
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Postby jwtaber » Tue Jan 18, 2011 11:31 am

JonesRK wrote:It sounds like it may be a bug in the directory application, where it doesn't show him because he isn't a member of the ward. It would interesting to know if adding an out of unit record for him solved that problem. It would be worth passing that information along to the directory team by submitting feedback on the website.


Apparently he does have an out-of-unit record in the branch, and it still isn't kicking in on the branch website. Who would he, or I (as assistant stake clerk) send feedback to, exactly?

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aebrown
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Postby aebrown » Tue Jan 18, 2011 11:38 am

jwtaber wrote:Apparently he does have an out-of-unit record in the branch, and it still isn't kicking in on the branch website. Who would he, or I (as assistant stake clerk) send feedback to, exactly?


For any problems found on lds.org, you use the Submit Feedback link that is near the bottom of the lds.org home page.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

russellhltn
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Postby russellhltn » Tue Jan 18, 2011 12:50 pm

jwtaber wrote:but how can we get them to appear in the "Leadership Directory" on the branch website? Is it just a matter of creating their out-of-unit records would enable them to appear in the leadership directory, or is more involved here?


Which branch website? There's the old "classic" where everything has to be manually updated by your website admin, and then there's the new directory which automatically gets its information from MLS.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

jwtaber
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Postby jwtaber » Wed Jan 19, 2011 7:57 am

RussellHltn wrote:Which branch website? There's the old "classic" where everything has to be manually updated by your website admin, and then there's the new directory which automatically gets its information from MLS.


I would assume the classic one is the one the branch president is wrestling with. I've seen glimpses of the newer one but don't know much about it.


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