Confidentiality with Send/Receive Changes

Discussions around using and interfacing with the Church MLS program.
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Confidentiality with Send/Receive Changes

Postby klkamper » Sat Oct 16, 2010 7:20 pm

In a recent Stake Leadership Training our Stake Clerk instructed us on confidentiality. Several of the clerks mentioned that when an organization secretary (who has Organization access in MLS) hits Send/Recieve Changes, they get all pending printouts, including membership records that contain confidential information, such as disciplinary action. I was assigned to see if this is true.

I set up myself as a user with only Organization access in the MLS, and then logged in under that account. When I clicked Send/Recieve Changes, I got all the membership records, regular messages for the clerk and Bishop, and also the update of a recent disciplinary action performed by our stake.

Is MLS supposed to be that way, or should only those with Membership or Financial access be able to Send/Recieve. I want to know if we missed something in setting up our users.

Or... Do we need to further instruct those with MLS access about confidentiality of those reports?


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Postby crislapi » Sat Oct 16, 2010 9:20 pm

Supposed to be that way? Hmmm. Is that the way it is? Yes.

I would suggest you instruct all users on the confidentiality of the printouts.

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Postby russellhltn » Sun Oct 17, 2010 6:41 am

crislapi wrote:I would suggest you instruct all users on the confidentiality of the printouts.

Personally, I'd suggest that you instruct them not to do a send/receive. They may be confronted with a question or situation that they don't want to be in. Such as being hung up for a half-hour or more waiting for a upgrade to MLS.
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