Difference in Budget Allocation Report and Income/Expense Report
Posted: Thu Jun 18, 2009 11:49 am
I tried to do a search on this question but didn't find anything pertinent. Maybe I haven't been paying attention, or just never noticed it before but there is a difference in the "Remaining Budget" and "Ending Balance" on these two different reports. I believe however that they should be the same amount - otherwise why have Budget Categories in the Income and Expense Report.
Our Stake Primary President gave me a couple of reimbursement forms last night and this morning I went in to print the checks. As a favor I wanted to update her on what her remaining budget was. After I printed the checks and did a send/receive I went to the Income and Expense "Detail" Report and printed out the information for our Primary President. What printed out was not what I knew was remaining in the budget. The Income and Expense Report "Detail" shows $0.00 as Ending Balance while the Budget Report shows just over $261.
As a check I did a review of another category "Young Women" to see if something similar occurs. Indeed it does - there is a difference between the bottom line on these two reports. For example: (I am using actual numbers so this makes sense)
Budget Allocation Report (1 Jan 2009 - 18 Jun 2009) Young Women
Allocation (Budget allocation for 2009) $1500.00
Donations $0.00
Expenses (Total) -$317.99
Transfers $0.00
Remaining Budget (As of 18 Jun 2009) $1182.01
However when I use the Income and Expense Detail Report for Young Women this is what I get:
Beginning Balance (Balance as of 1 Jan 2009) $0.00
Donations blank
Expenses -$317.99
Transfers $317.99
Ending Balance $0.00
It is obvious that when a budget allowance is entered into the budget that it does not show up in the Beginning Balance on the Income and Expense Report. Is there a reason that this doesn't happen?
I guess the bottom line is - if I want our Auxillary Presidents to have the right balance in their budget I need to use the Budget Report. I would only use the Income and Expense Report to give accurate balances to categories listed in the "other" account.
Is this what was intended or is there a reson for this.
Jim
Our Stake Primary President gave me a couple of reimbursement forms last night and this morning I went in to print the checks. As a favor I wanted to update her on what her remaining budget was. After I printed the checks and did a send/receive I went to the Income and Expense "Detail" Report and printed out the information for our Primary President. What printed out was not what I knew was remaining in the budget. The Income and Expense Report "Detail" shows $0.00 as Ending Balance while the Budget Report shows just over $261.
As a check I did a review of another category "Young Women" to see if something similar occurs. Indeed it does - there is a difference between the bottom line on these two reports. For example: (I am using actual numbers so this makes sense)
Budget Allocation Report (1 Jan 2009 - 18 Jun 2009) Young Women
Allocation (Budget allocation for 2009) $1500.00
Donations $0.00
Expenses (Total) -$317.99
Transfers $0.00
Remaining Budget (As of 18 Jun 2009) $1182.01
However when I use the Income and Expense Detail Report for Young Women this is what I get:
Beginning Balance (Balance as of 1 Jan 2009) $0.00
Donations blank
Expenses -$317.99
Transfers $317.99
Ending Balance $0.00
It is obvious that when a budget allowance is entered into the budget that it does not show up in the Beginning Balance on the Income and Expense Report. Is there a reason that this doesn't happen?
I guess the bottom line is - if I want our Auxillary Presidents to have the right balance in their budget I need to use the Budget Report. I would only use the Income and Expense Report to give accurate balances to categories listed in the "other" account.
Is this what was intended or is there a reson for this.
Jim