Multiple Windows accounts

Discussions around using and interfacing with the Church MLS program.
drepouille
Senior Member
Posts: 1229
Joined: Sun Jul 01, 2007 5:06 pm
Location: Plattsmouth, NE
Contact:

Multiple Windows accounts

Postby drepouille » Sun Oct 19, 2014 5:19 pm

My stake will be receiving new computers over the next few months. I am assuming that MLS will work for multiple Windows users. I would like to create one Windows account for the bishopric (including clerks and secretary), and another account for other members of the ward. I will also create a stake clerk account. The stake account and the bishopric account will be Windows administrators, but the other will be a standard user.

I hope MLS will work for everyone in this configuration. My goal is to isolate and protect sensitive and confidential documents from the eyes of auxiliary secretaries and leaders. Despite my efforts to get clerks to save such documents to a flash drive, which may be secured, I find that most prefer to just save them to the hard drive, where they are visible to anyone who uses the computer.
Dana Repouille, Plattsmouth, Nebraska

1historian
New Member
Posts: 36
Joined: Mon Jun 11, 2012 9:25 pm

Re: Multiple Windows accounts

Postby 1historian » Sun Oct 19, 2014 6:39 pm

If a user (such as a secretary) leaves MLS open but not logged in and then a different user (such as a clerk)goes to log in they wont be able to open MLS until they either restart the computer or the user logs in and closes the program entirely. when they double click to open it they wont get an error message or anything it will either flash the startup screen or nothing will happen at all.

russellhltn
Community Administrator
Posts: 20764
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Multiple Windows accounts

Postby russellhltn » Sun Oct 19, 2014 8:12 pm

drepouille wrote:Despite my efforts to get clerks to save such documents to a flash drive, which may be secured, I find that most prefer to just save them to the hard drive, where they are visible to anyone who uses the computer.

At one time that was expressly prohibited by policy, but I'm not able to find that now.


1historian wrote:until they either restart the computer

I have to wonder if that wouldn't corrupt the MLS files.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

User avatar
aebrown
Community Administrator
Posts: 14693
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Re: Multiple Windows accounts

Postby aebrown » Sun Oct 19, 2014 8:49 pm

russellhltn wrote:
drepouille wrote:Despite my efforts to get clerks to save such documents to a flash drive, which may be secured, I find that most prefer to just save them to the hard drive, where they are visible to anyone who uses the computer.

At one time that was expressly prohibited by policy, but I'm not able to find that now.

Try Handbook 1, 13.8, which says that electronic information must be secured by a password.

russellhltn
Community Administrator
Posts: 20764
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Multiple Windows accounts

Postby russellhltn » Mon Oct 20, 2014 12:13 am

aebrown wrote:Try Handbook 1, 13.8, which says that electronic information must be secured by a password.

Too weak. As long as the Windows account has a password, I doubt if you could change anyone's mind with that.

I was talking about language where it couldn't be saved to the hard drive at all.
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

User avatar
Mikerowaved
Community Moderators
Posts: 3132
Joined: Sun Dec 23, 2007 12:56 am
Location: Layton, UT

Re: Multiple Windows accounts

Postby Mikerowaved » Mon Oct 20, 2014 12:47 am

I believe "secured by a password" is referring to a document password imposed when the document is saved, not a login password known by half the church membership. But that's just my interpretation.

For further clarification, I would recommend combining HB1 13.9.1 that says sensitive data should be kept locked in a drawer or cabinet, with Meetinghouse Technology Policy 4.5.4, which states, "There should be no expectation of privacy regarding the use of Church computers."
So we can better help you, please edit your Profile to include your general location.

russellhltn
Community Administrator
Posts: 20764
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Multiple Windows accounts

Postby russellhltn » Mon Oct 20, 2014 1:12 am

mikerowaved wrote:I believe "secured by a password" is referring to a document password imposed when the document is saved, not a login password known by half the church membership. But that's just my interpretation.

That's certainly one interpretation, but without a Stake President's interpretation, I don't know as you could use that to convince someone they are in the wrong.


The "Policies and Guidelines for Computers Used by Clerks for Church Record Keeping" (2009) is still listed in the Official Communication Library. The "Meetinghouse Technology Policy" doesn't say it supersedes anything. The 2009 policy says "Other confidential files should not be stored on the hard drive. They should be saved on external media and locked in storage when not in use." This is the language I was searching for. No wiggle room there, but I'd prefer to find it in a more current write-up.

Document-level passwords may or may not encrypt the document. Some only lock it and are easily defeated. Of course, if it's named "Brother Brown's Disciplinary Council", document level encryption is of limited help.
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.


Return to “MLS Support, Help, and Feedback”

Who is online

Users browsing this forum: No registered users and 1 guest