Suggestion for HTing/VTing

Discussions around using and interfacing with the Church MLS program.
angell
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Suggestion for HTing/VTing

Postby angell » Thu Jun 05, 2008 5:33 pm

After changing routes in HTing it would be nice to be able to just click one button and send an email to the HTers with their new route. Same for VTing.

jfackerson
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Internet E-mail vs. Secure Posting to LUWS EQ ONLY N & I Page

Postby jfackerson » Thu Jun 05, 2008 6:56 pm

Because I-net E-mail is not secure, unless of course encrypted, I think it would be nice to have MLS pass all such updates to our secure Local Unit Web Site (LUWS) to be automatically posted to an Elders Quorum Viewable ONLY News and Information ( N & I ) page.

There's already on our LUWS a General Ward N & I page which is viewable by all our ward members and by all members of our stake -- those who are aware that they can choose to click out of their ward Home Page, back one level to our Stake Home Page, and then click into our ward to view all our content, including N & I, Calendar, etc.

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brado426
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Postby brado426 » Fri Jun 06, 2008 8:49 am

AngelDeLaNoche wrote:After changing routes in HTing it would be nice to be able to just click one button and send an email to the HTers with their new route. Same for VTing.


Why not just "remind" the teacher of what his or her route is every time a status update is required? People lose/misplace Emails as easily as they lose and misplace those slips of paper that are cut up and passed out in meetings. :)

Brad O.
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angell
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Postby angell » Sun Jun 08, 2008 6:08 pm

Emails may sometimes be misplaced, but most people I know never clear out their inboxes, it will be there for them to refer to years from now, long past the point when they should.

Also, the immediacy is a big issue. We often have our presidency meetings in the clerk's office so that we have access to the information on the computer, and so we can make changes as they are decided, plus the advantage of being able to see the new move-ins.

As for using LUWS, OK, but I would still like an email notice to go out. How about the info being on the site, and an email notice stating "HT routes have been updated, please check the LUWS for your current route information." This would also address the issue of "private" information being left in a persons inbox for an indefinite period.

jdlessley
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Postby jdlessley » Sun Jun 08, 2008 6:56 pm

AngelDeLaNoche wrote:As for using LUWS, OK, but I would still like an email notice to go out. How about the info being on the site, and an email notice stating "HT routes have been updated, please check the LUWS for your current route information." This would also address the issue of "private" information being left in a persons inbox for an indefinite period.


While this may not be exactly what you want accomplished you can send a broadcast e-mail message to the LUWS registered High Priests and Elders announcing a change in home teaching routes. Since most unit clerks are web administrators this can be done rather easily. If your web administrators are not clerks then just send a message to your unit web administrator asking the broadcast message go out to one or both of these groups.

I have sent broadcast messages out to groups using LUWS messaging and then attaching a pdf document to a 'Ward News and Information' item. This was the only way I could get documents to a large group of people in a quick way.

The limitations to this method are:
1. Not all intended recipients are registered LUWS users.
2. Registered LUWS users do not always keep their profile (e-mail address) up to date.
3. Confidential information such as HT routes should not be posted to a location for all to see.

lajackson
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Postby lajackson » Sun Jun 08, 2008 8:22 pm

jdlessley wrote:The limitations to this method are:
2. Registered LUWS users do not always keep their profile (e-mail address) up to date.


This is the reason we do not use the messaging feature at all with our LUWS, and will not, until the Administrator is given a way to turn off bad e-mail addresses without totally blocking the user.

I still prefer the old fashioned method of making and changing HT assignments during an interview with a priesthood leader. I have also found that units that do it this way have significantly more effective home teaching in both numbers and quality.


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