Tech Forum

Should the number of administrators to a units web site be limited to just a few or can the whole ward council be put on as administrators, and is there a directive stating this??
My thoughts were always that there should be only a limited number or the posts on the web site could get out of hand, not being authorized by proper Priesthood Authorities.
Jack

jlspa51 wrote:Should the number of administrators to a units web site be limited to just a few or can the whole ward council be put on as administrators, and is there a directive stating this??

My thoughts were always that there should be only a limited number or the posts on the web site could get out of hand, not being authorized by proper Priesthood Authorities.

There is no directive on a maximum number of administrators. The decision for a ward is made by the bishop; he may choose whatever administrators he deems appropriate. On the Administration page of the local unit web site, there is a help screen which gives instructions. That help page describes a primary administrator, and assistant administrator(s). Where there are multiple administrators, it would be prudent to use that kind of organization.

In general, it is a good idea to have at least two administrators so that one will be available if the other is unavailable for any reason. When there is more than one administrator, it is wise to make a default division of responsibilities so that there is less chance of duplication or inconsistency. For example, one administrator is primarily responsible for the calendar, another for news and information and leadership directories, etc.

But whatever is done, whether there is one administrator or ten, is to be under the direction of the bishop.

There's a few things to be aware of:

Along with the usual information on the website, the administrators have access to the member's full legal name and birthdate. So they must be trustworthy with this information.

Also, there's no way to limit the ability of sub-administrators. So everyone must be trusted to work within their own area and use discretion to prevent the whole thing from becoming a mess.

Once you've designated one person to get emails about events needing approval, only that person will get those emails from then on. That may tend to limit who can approve.

Alan_Brown wrote:When there is more than one administrator, it is wise to make a default division of responsibilities so that there is less chance of duplication or inconsistency. For example, one administrator is primarily responsible for the calendar, another for news and information and leadership directories, etc.

As the STS for our stake, I also handle the Administrator functions of the stake web site. However, we have two others who have administrative abilities at the stake level. One is the stake clerk and the other is an assistant stake clerk. The assistant stake clerk handles the calendar. This has been working quite well. I would guess that this same organization could be implemented at the ward level.

However, I wouldn't suggest any more than 2-3 administrators. With the level of information that's available, it's too easy for this to get out of hand.