Event Planning App - Youth Conference, Girls Camp, Scout Camp, Regional Singles/YSA
Posted: Mon Jun 04, 2012 7:44 am
I have been involved now in a few of these events and find the complexity of organizing the sign-up, (registration forms) daunting - There are sites all over the church that have been written and used by stakes in limited ways, they seem to be outside of the policies, and the concern over private data (names, numbers, age, etc... particularly because many of these are for minors) makes me nervous. The alternative to a policy-iffy website is to gather all these manually, which is crazy
Also activities for a ward that would require approval beyond the Bishop.
I would propose an online tool that could be setup for any unit to use, the app would contain:
Event setup and planning, dates, leaders, access to data, etc...
-automated approval process to the SP if the event warrants it
-church trip planning form automatically filled out
-liability issues explained, etc...
Sign-up for classes, merit badge courses offered, girls camp level, singles workshop, etc...
Registration Form (using the official data from MLS)
-tshirt sizes
-special meal consideration
-medical form (church form automatically filled out)
This site would be secured, would allow the individual, or parent to authorize access to private data for leaders, and provide the planning tool needed to implement the event
Reporting available to leaders for planning needs food, tshirts, data for medical personnel summarized and available to them (would need to be offline available for camps support)
One great benefit is the event would by design provide compliance on activities, forms required, liability considerations part of the establishment of the event and proper approvals.
thoughts, ideas?
Also activities for a ward that would require approval beyond the Bishop.
I would propose an online tool that could be setup for any unit to use, the app would contain:
Event setup and planning, dates, leaders, access to data, etc...
-automated approval process to the SP if the event warrants it
-church trip planning form automatically filled out
-liability issues explained, etc...
Sign-up for classes, merit badge courses offered, girls camp level, singles workshop, etc...
Registration Form (using the official data from MLS)
-tshirt sizes
-special meal consideration
-medical form (church form automatically filled out)
This site would be secured, would allow the individual, or parent to authorize access to private data for leaders, and provide the planning tool needed to implement the event
Reporting available to leaders for planning needs food, tshirts, data for medical personnel summarized and available to them (would need to be offline available for camps support)
One great benefit is the event would by design provide compliance on activities, forms required, liability considerations part of the establishment of the event and proper approvals.
thoughts, ideas?