Publishing Rights on Newsletter

Discussions about the Newsletter Tool at LDS.org.
mmkids6
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Publishing Rights on Newsletter

Postby mmkids6 » Mon Feb 11, 2013 1:14 pm

We have started to try and use the newsletter in our Stake and Wards. I notice that the publishers are based on organization. Within that organization, who supposedly has rights to publish and edit. The reason we ask this question is because organizations have been trying to go in (the presidency in particular) and publish articles on the newsletter, but have been denied access. When it says Relief Societ, does in imply the president, councilors and secretary, or just president, or none. We have run test on all and have had no success. If we delete the organization and place the calling in, then it works.

Can you help me understand the rights, since I am an administrator for this.

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aebrown
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Re: Publishing Rights on Newsletter

Postby aebrown » Mon Feb 11, 2013 1:43 pm

mmkids6 wrote:We have started to try and use the newsletter in our Stake and Wards. I notice that the publishers are based on organization.

I think you're confusing categories (which could be named after an organization, but could be anything else like "Youth Conference" or "Maps" or "Ward History", too) with publisher permissions (which can be assigned by the person's name or a standard calling). Publishers are definitely not based on organizations, although you can assign them based on a standard calling, which may be associated with an organization.

To add a Publisher, you would click on the Admin link, then click the Add button below the Users section. Then you can type the member's name, or a standard calling such as "Primary Secretary". Then click Save.

Note that Publisher permissions are not associated with a particular category; when you make someone a Publisher, they can add articles that are for any existing category.

mevans
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Re: Publishing Rights on Newsletter

Postby mevans » Tue Feb 12, 2013 1:45 pm

By default, only the presidents of organizations are set up as Publishers on the newsletter. You asked about other presidency members: You will need to add them in order for them to be able to publish articles.

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aebrown
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Re: Publishing Rights on Newsletter

Postby aebrown » Tue Feb 12, 2013 3:44 pm

mevans wrote:By default, only the presidents of organizations are set up as Publishers on the newsletter. You asked about other presidency members: You will need to add them in order for them to be able to publish articles.

I work at the stake level, so I don't know what happens at the ward level. But at the stake level there are no publishers at all by default.

Are you saying that for the ward Newsletter when you go to the Publishers section of the Admin page, you see a whole set of publishers that were created by the system, and they are the presidents of each of the ward organizations?

Or are you saying that those presidents have invisible Publisher permissions? That would be similar to the way the Newsletter doesn't show any of the default administrators, either, but that would be similarly frustrating. I would like all administrators explicitly listed, just as they are on the Calendar.

In any case, I wonder why the stake isn't configured the same way as wards....

jdlessley
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Re: Publishing Rights on Newsletter

Postby jdlessley » Tue Feb 12, 2013 5:35 pm

aebrown wrote:Are you saying that for the ward Newsletter when you go to the Publishers section of the Admin page, you see a whole set of publishers that were created by the system, and they are the presidents of each of the ward organizations?

According to the Newsletter Help the High Priest group leader, Elders Quorum president, Primary president,Relief Society president, Sunday School president, Young Men president, and Young Women president are default publishers. It is hard for me to determine whether their callings appear automatically in the list of publishers or not since before the change was made to include default publishers I had entered every publisher currently listed for our ward manually.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

mevans
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Re: Publishing Rights on Newsletter

Postby mevans » Tue Feb 12, 2013 11:42 pm

At the ward level, these callings appear in the default list as publishers and I believe I could remove any of them if I wanted to. In working with some ward organizations, they wanted the entire presidency added as publishers, and it was easy to add them.

Gary_Miller
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Re: Publishing Rights on Newsletter

Postby Gary_Miller » Wed Feb 13, 2013 8:19 am

jdlessley wrote:According to the Newsletter Help the High Priest group leader, Elders Quorum president, Primary president,Relief Society president, Sunday School president, Young Men president, and Young Women president are default publishers. It is hard for me to determine whether their callings appear automatically in the list of publishers or not since before the change was made to include default publishers I had entered every publisher currently listed for our ward manually.

Since we have not started using the Newsletter I checked this, by default the above positions appear automatically in the list of publishers.

1968leocomeeatabite
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Re: Publishing Rights on Newsletter

Postby 1968leocomeeatabite » Tue Feb 19, 2013 10:19 am

It is hard for me to determine whether their callings appear automatically in the list of publishers or not since before the change was made to include default publishers I had entered every publisher currently listed for our ward manually.


We are on the ward level. We completed a training with all our Presidencies last Sunday. We had many challenges. One of them was that the default publishers could not get in to publish an article. Today I went in and tried to figure out why. Are the default publishers suppose to be listed to see them? Are the administrators listed also, so that you can visually see them? In my case I could visually only see myself (my name not my calling)(I am the ward executive secretary). I then tried to find out from the help section but was inconclusive. I therefore went in and added the Presidents of each of the names of the organizations by standard calling. Months earlier I had entered categories. So I am assuming that at the initial set up all this needs to be done. Anymore light you can shed would be helpful.

jdlessley
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Re: Publishing Rights on Newsletter

Postby jdlessley » Tue Feb 19, 2013 11:21 am

1968leocomeeatabite wrote:Are the default publishers suppose to be listed to see them?

Apparently the default publishers are included as a convenience for units just beginning to use Newsletter. Those default publishers can be removed. So if a position is not listed with the role of publisher on the Users page then that position does not have publisher rights. Default administrators cannot be removed and will therefore always have publisher rights.

1968leocomeeatabite wrote:Are the administrators listed also, so that you can visually see them?

Default administrators are not listed on the Users page. See the "Default Administrators" section of Managing Rights and Roles for a list of the default administrators. Any administrators added by a default administrator will be listed on the Users page.

1968leocomeeatabite wrote:In my case I could visually only see myself (my name not my calling)(I am the ward executive secretary).

Adding your name either as an administrator or a publisher is not necessary. The ward executive secretary is a default administrator and administrators have publisher rights.

1968leocomeeatabite wrote:I therefore went in and added the Presidents of each of the names of the organizations by standard calling.

I assume you added them as publishers and not administrators. The default administrators are typically all that is needed. Having all the organization presidents as administrators can lead to too many cooks in the kitchen issues.

1968leocomeeatabite wrote:So I am assuming that at the initial set up all this needs to be done.

Have you looked at the Getting Started Guide found in the Newsletter Help? It lists the three basic steps to getting the Newsletter set up.

There is, however, one error in that guide. The last sentence of the first paragraph states "Administrators include auxiliary and quorum presidents, website administrators, clerks, executive secretaries, bishoprics, and stake presidencies." This is incorrect. It should read "Default administrators include bishoprics, stake presidencies, website administrators, clerks, and executive secretaries. Default publishers include auxiliary and quorum presidents." That corrected statement is in line with Newsletter Help "Managing Rights and Roles".
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

1968leocomeeatabite
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Re: Publishing Rights on Newsletter

Postby 1968leocomeeatabite » Tue Feb 19, 2013 1:21 pm

Thank You very much! I appreciate your time and effort! This was very helpful.


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