Setting up new primary classes for 2016

Discussions about the Leader and Clerk Resources on lds.org.
wendyhickman
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Setting up new primary classes for 2016

Postby wendyhickman » Sat Dec 26, 2015 5:52 pm

We have 130+ children, 16 classes (most are divided in half, but some into thirds), and 33 teachers in our primary. We are putting all 33 teacher binders (for 2016) together on Monday (which is quite a chore) and would like to print out class lists to put in those binders using the Leader and Clerk Resources . It is already going be quite a job to change all of the teachers and move the children (whom we remix every year) into their new classes online . I want to know: What will happen if I enter all of the information in before the end of the year? Is the system going to try and move them up again once we pass the new year and undo all of my work? Will the system move kids from 9A into 10A or just into one class which we'll have to divide again. I already tried to see if I could print "next quarter" rolls, but if there was any type of division in the group below, it just generates a blank sheet. Though it is very inconvenient, would it just be better to wait?

kristinaheiner
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Re: Setting up new primary classes for 2016

Postby kristinaheiner » Sun Dec 27, 2015 7:32 pm

I need to know this info as well. Please help!

wendyhickman
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Re: Setting up new primary classes for 2016

Postby wendyhickman » Sun Dec 27, 2015 7:39 pm

I actually went ahead and made all of the changes ahead of time. We can now easily print the class lists and even the "next quarter" rolls. All of the children are showing as being "out of sequence" right now. But I think/hope that will just resolve itself at the year change. I will report back about what happens so that others can benefit from my experiment.

kristinaheiner
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Re: Setting up new primary classes for 2016

Postby kristinaheiner » Sun Dec 27, 2015 7:41 pm

Yes, it's hard when there is really only so much time to get it done, huh?

Thanks for the info!

scgallafent
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Re: Setting up new primary classes for 2016

Postby scgallafent » Mon Dec 28, 2015 1:59 pm

What you came up with is a rather ingenious approach. Because the Primary children are (almost) all in out-of-default class assignments, they shouldn't move at the beginning of the year. You have one child in Valiant 10B who is still assigned to the default class type. That child will be moved to Valiant 11A at the beginning of the year and is included on the Valiant 11A roll for next quarter.

wendyhickman
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Re: Setting up new primary classes for 2016

Postby wendyhickman » Mon Dec 28, 2015 2:08 pm

Interesting. That child is supposed to be out of sequence - but I guess I've inadvertently moved her into sequence. I'll have to remember to go in and fix her placement after the new year.

wendyhickman
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Re: Setting up new primary classes for 2016

Postby wendyhickman » Mon Dec 28, 2015 2:14 pm

As a side note - we have three children in out-of-sequence placements (most with significant disabilities and requests from parents for ability rather than age placement). I'm able to put them into their class (with the out-of-sequence label). However, whenever we print rolls, those children are always missing. We have to cross them out and write them into their correct class. We are able to print class lists with them just fine - just not the rolls. It would be nice if there was an over-ride.

brookeulrich
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Re: Setting up new primary classes for 2016

Postby brookeulrich » Tue Dec 29, 2015 12:07 pm

Wendyhickman, we are in your same boat. We have over 150 in our Primary, and I've been trying to figure this out for over a month now. I'm going to try your approach and cross my fingers that scgallafent is correct and the kids won't move at the beginning of the year!

wendyhickman
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Joined: Fri Mar 09, 2012 2:39 pm

Re: Setting up new primary classes for 2016

Postby wendyhickman » Sat Jan 02, 2016 6:54 pm

I just checked online to see if all of my work was retained at the year change. Everything stayed right where I put it! I did have to go and move the one child that was not "out of sequence" but was supposed to be. In the future, I will not hesitate to make changes before the end of the year!

kristinaheiner
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Re: Setting up new primary classes for 2016

Postby kristinaheiner » Sat Jan 02, 2016 7:28 pm

Yes, we found that out as well. We tried your approach for only three kids to see if they "stayed" in the class that was assigned to them. They did and all the other children moved up to the next age group. Great to know it works either way, especially for end of this year as I believe this is a leap year therefore the 1st will be a Sunday.

This is a great system! It's so nice to be able to do it at home and only have the kids in the class print on the roll. (No more highlighting!) I also love how the system knows the kids that will enter nursery during the quarter, automatically adds them to the roll and blocks out the Sunday's before they are of age to enter nursery,

One thing I noted, however, is that it's probably best practice to be sure to "move" a teacher rather than "search" or "add" the teachers for the class. If the latter is performed, the system is "reissuing" a calling and setting a sustained date of the previous Sunday. (Then the teacher has the calling of "Primary Worker" twice. I would think that issuing callings and/or assigning callings is the responsibility of Bishopric, not the presidency members of the auxiliary.)

Thanks for all those that chimed in!


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