Emailing attachments to stake

Discussions about the Directory Tool on lds.org. Questions about the Directory on the classic site should be posted in the LUWS forum.
zaneclark
Senior Member
Posts: 907
Joined: Thu Jan 24, 2008 4:34 pm
Location: Las Vegas, NV
Contact:

Emailing attachments to stake

Postby zaneclark » Thu Sep 05, 2013 10:34 am

Our stake clerk asked me to help him send an attachment in a group message to all stake members. I don't believe you can do this in Clerk Resources. I use the Adult listing under Ward Organizations in the Directory, but I don't know if this category exists at the stake level. If it doesn't, is there another way he can send an attachment to the stake?

User avatar
aebrown
Community Administrator
Posts: 14690
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Re: Emailing attachments to stake

Postby aebrown » Thu Sep 05, 2013 10:39 am

zaneclark wrote:Our stake clerk asked me to help him send an attachment in a group message to all stake members. I don't believe you can do this in Clerk Resources. I use the Adult listing under Ward Organizations in the Directory, but I don't know if this category exists at the stake level. If it doesn't, is there another way he can send an attachment to the stake?

The "All adult members" option does exist at the stake level for "Send a Message" under Clerk Resources.

But regardless of that point, Send a Message has no capability for including an attachment. So if an attachment is critical, your would have to use some other mail program.

russellhltn
Community Administrator
Posts: 20749
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Emailing attachments to stake

Postby russellhltn » Thu Sep 05, 2013 10:53 am

zaneclark wrote:send an attachment in a group message to all stake members.

Careful. That can get you labeled as a spammer and your account locked. You might want to carefully read the TOS of any email system you use for sending.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

zaneclark
Senior Member
Posts: 907
Joined: Thu Jan 24, 2008 4:34 pm
Location: Las Vegas, NV
Contact:

Re: Emailing attachments to stake

Postby zaneclark » Thu Sep 05, 2013 11:23 am

Two responses :first I was asking if the Adult category was listed in the Directory for the stake, and second, in using the email function in the Directory, you have to use your own mail program, so does this mean I am spamming each time I send a message to the entire ward?

russellhltn
Community Administrator
Posts: 20749
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Emailing attachments to stake

Postby russellhltn » Thu Sep 05, 2013 11:28 am

zaneclark wrote:in using the email function in the Directory, you have to use your own mail program, so does this mean I am spamming each time I send a message to the entire ward?

I'm not sure of all the factors. Maybe the biggest is that none of the recipients marks it as spam. But I would read the TOS for your email service provider to see what they consider "spam".

It probably wouldn't hurt to put a footer on the message as to why they are receiving it (you are a member of the zzz ward) and how to opt out.
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

User avatar
aebrown
Community Administrator
Posts: 14690
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Re: Emailing attachments to stake

Postby aebrown » Thu Sep 05, 2013 11:36 am

zaneclark wrote:first I was asking if the Adult category was listed in the Directory for the stake

Sorry, I didn't read your question carefully enough, and thought you were asking about Clerk Resources. Now I see that your question was about the Directory.

There is no ability in the Directory to send an email to all adult members in the stake; the only mailings that can be done at the stake level using the Directory are for groups of leaders.

jonesrk
Church Employee
Church Employee
Posts: 1454
Joined: Tue Jun 30, 2009 7:12 am
Location: Farmington, UT, USA

Re: Emailing attachments to stake

Postby jonesrk » Thu Sep 05, 2013 2:02 pm

zaneclark wrote:Our stake clerk asked me to help him send an attachment in a group message to all stake members. I don't believe you can do this in Clerk Resources. I use the Adult listing under Ward Organizations in the Directory, but I don't know if this category exists at the stake level. If it doesn't, is there another way he can send an attachment to the stake?

One thing I have done is add the attachment to an entry in the newsletter. Then I include the link to that entry in the Send Message from Clerk Resources.

sample for including a link in Send Message emails.

Code: Select all

There is a flyer for this fireside on the <a href="https://www.lds.org/member-news?lang=eng#article=[your article number here]">stake newsletter site</a>
Ryan Jones
CDOL Developer
Stake Technology Specialist - Software / Stake Assistant Clerk
Former Ward Clerk

russellhltn
Community Administrator
Posts: 20749
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Emailing attachments to stake

Postby russellhltn » Thu Sep 05, 2013 2:40 pm

russellhltn wrote:how to opt out.


Which raises the question of how does a member opt out of messages? For Wards/Stakes that only use this in rare cases, this may not be a problem. But out there somewhere is some leader wanting to drive greater participation by emailing nearly everything. How does a member opt out of that short of pulling their email completely off of lds.org?
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

jonesrk
Church Employee
Church Employee
Posts: 1454
Joined: Tue Jun 30, 2009 7:12 am
Location: Farmington, UT, USA

Re: Emailing attachments to stake

Postby jonesrk » Thu Sep 05, 2013 3:58 pm

If you use the Send Message it won't send it to them unless there email is set to Stake Visibility. Not the best opt out, but an option.
Ryan Jones

CDOL Developer

Stake Technology Specialist - Software / Stake Assistant Clerk

Former Ward Clerk

russellhltn
Community Administrator
Posts: 20749
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Emailing attachments to stake

Postby russellhltn » Thu Sep 05, 2013 4:10 pm

JonesRK wrote:If you use the Send Message it won't send it to them unless there email is set to Stake Visibility. Not the best opt out, but an option.

Yes, that works for now, but I've always considered that to be a bug that's likely to be fixed in a future version.
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.


Return to “Directory”

Who is online

Users browsing this forum: No registered users and 1 guest