Tech Forum

I have just started working with the new calendars and so have been doing some trial and error using test calendars and then deleting them. I just discovered that when I add or delete any calendar, an email goes to the ward members. I am getting responses from some of them asking why they were notified.... Is there anyway to prevent these emails from going out or at least sending them only to those who might need to know?

zaneclark wrote:I have just started working with the new calendars and so have been doing some trial and error using test calendars and then deleting them. I just discovered that when I add or delete any calendar, an email goes to the ward members. I am getting responses from some of them asking why they were notified.... Is there anyway to prevent these emails from going out or at least sending them only to those who might need to know?

The email doesn't go to all ward members (unless something has changed recently or the system is malfunctioning). Rather the email goes to all calendar approvers (bishopric, clerks, executive secretary, ward website administrators, plus anyone else that has been added as an approver by any of those default approvers).

But there's no way I know of to prevent that email from going to all approvers.

[Note: I moved this post to its own thread so it wouldn't get lost in the long
Calendar Best Practices thread.]

aebrown wrote:The email doesn't go to all ward members (unless something has changed recently or the system is malfunctioning). Rather the email goes to all calendar approvers (bishopric, clerks, executive secretary, ward website administrators, plus anyone else that has been added as an approver by any of those default approvers).

But there's no way I know of to prevent that email from going to all approvers.

[Note: I moved this post to its own thread so it wouldn't get lost in the long
Calendar Best Practices thread.]

There might be a problem then, since the ward mission leader was one who received the email and he is not on the approvers list. I will report this through feedback...

zaneclark wrote:I have just started working with the new calendars and so have been doing some trial and error using test calendars and then deleting them. I just discovered that when I add or delete any calendar, an email goes to the ward members. I am getting responses from some of them asking why they were notified.... Is there anyway to prevent these emails from going out or at least sending them only to those who might need to know?

This would indeed create a lot of responses, especially from those who have little idea as to what's going on.
By default a member is automatically subscribed to a new calendar. I wonder, if this feature is also sending an Email to anyone who's subscribed when the calendar is deleted?

aebrown wrote:The email doesn't go to all ward members (unless something has changed recently or the system is malfunctioning). Rather the email goes to all calendar approvers (bishopric, clerks, executive secretary, ward website administrators, plus anyone else that has been added as an approver by any of those default approvers).

But there's no way I know of to prevent that email from going to all approvers.

on the top of the calendar subscription page are three options

Automatically subscribe to new calendars.
Notify me by e-mail when a new calendar is available.
Allow calendar editors to send me e-mail reminders about events.

if you make the calendars private the emails will only go to those with edit or view rights