The "Events without locations" calendar is starting to fill up more and more with events that take place in a location, but don't need a resource scheduled. What should we do?
I know that sounds weird, "events that take place in a location, but don't need a resource scheduled", but it is kind of true. We have a Ward Leadership calendar with meetings such as ward council, PEC, Bishopric meeting, Bishop PPIs with auxiliary presidencies, BYC meetings, and all sorts of other ward leadership related meetings.
90% of these meetings take place in the Bishop's office but the stake hasn't added our "Bishop's Office" as a resource so all of these events are just "Other Location".
Since these events are "Other Location", they show up on the "Events without locations" calendar and thus it appears that potentially everyone in the stake can view them? This seems somewhat unnecessary since these are ward events taking place in our Bishop's office and everyone in the stake doesn't need to know about them.
So, here are my possible solutions (with my guessed effects):
- Have the Stake create another resource for our building: "DV Bishop's Office" (DV is our ward abbreviation) - this seems reasonable... but it quickly grows for 12 wards in the stake plus adding a resource for potentially every room in every building that someone wants to schedule). Maybe the solution is only add resources as needed?
- Have the stake create a few resources for each building building: "Other Room1-see details"; "Other Room2-see details"; "Other Room3-see details" - this would mean the stake wouldn't have to create a resource for every room in every building in the stake... just 3 extra resources for each location). They'd just need to communicate to the wards that these "Other Room's" are meant to allow calendar editors to place events on the right calendar... editors still need to be careful in making sure they don't overbook a resource
- Have the code be changed so that you can create an event at a location without being forced to pick a resource. But this goes back to the old way of scheduling.
I like the second option better... it just feels simpler to me... but then we move in the direction of the old way of scheduling (or training people to look at the conflicts screen and MAKE SURE your event doesn't have a conflict when picking an "Other Room" resource)
So, maybe I just suggest to the stake to add resources on an as needed basis as the "Events without locations" calendar fills up?
What have other people come up with? Do you just not worry about the "Events without locations" calendar filling up with lots of events from different wards?