Emailing event notifications to more than one

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
bcspace
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Emailing event notifications to more than one

Postby bcspace » Wed Apr 03, 2013 10:30 pm

I seem to recall being able to select more than one "calendar" or organization for events. Now there is only one selection allowed when I create an event.

How can I create an event, even a repeating event, such as Ward Council and have all the appropriate people emailed?

Thx

russellhltn
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Re: Emailing event notifications to more than one

Postby russellhltn » Wed Apr 03, 2013 11:33 pm

You can view more then one calendar at a time, but an event can only be on one calendar.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

Gary_Miller
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Re: Emailing event notifications to more than one

Postby Gary_Miller » Thu Apr 04, 2013 8:05 am

bcspace wrote:How can I create an event, even a repeating event, such as Ward Council and have all the appropriate people emailed?

Book the event on the appropriate calendar layer and select send email at the bottom of the event page. You can select an email send now or select a number of days before the event to have an email sent out.

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aebrown
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Re: Emailing event notifications to more than one

Postby aebrown » Thu Apr 04, 2013 8:13 am

bcspace wrote:How can I create an event, even a repeating event, such as Ward Council and have all the appropriate people emailed?

The key point here regarding notification is that you put the event on the appropriate calendar. Then when you as a calendar editor choose to notify people about the event (either as it is created or updated, or at a specified time relative to the event), by definition the right people will be notified. I say "by definition" because everyone who has subscribed to that calendar and has turned on notifications in the system and for that calendar will indeed be notified. All those options are in the control of each subscriber.

bcspace
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Re: Emailing event notifications to more than one

Postby bcspace » Thu Apr 04, 2013 3:08 pm

So as long as the person in question has a particular calendar checked in the list (a calendar being checked means one is a subscriber?), they will receive email notification when someone else creates an event for that calendar and uses the email notification feature of the event? Also assuming they have email notification checked.....

Doesn't this also mean that someone with nothing to do with a particular calendar could subscribe and receive notifications not directed at them?

Gary_Miller
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Re: Emailing event notifications to more than one

Postby Gary_Miller » Thu Apr 04, 2013 3:33 pm

bcspace wrote:Doesn't this also mean that someone with nothing to do with a particular calendar could subscribe and receive notifications not directed at them?

What do you mean by "someone with nothing to do with a particular calendar"? If its a ward/stake calendar then anyone in the ward can and should be able to subscribe to all the calendars no matter what organization. If you only wanted select individuals to view a specific calendar then there is the option of making a private calendar.

Here is the information from the calendar helps about setting up private calendars.

"Private Calendars

You can choose to make your calendars private. You may want to keep your calendar private, for example, if the events include the bishop's appointments, personal priesthood interviews, or families you are visiting as a presidency. When you make your calendar private, you must select the viewers who can see the calendar's events. Note the following about private calendars:

Members can see event blocks for private calendars on the calendar, but they cannot see the name or details of any private calendar events.

Administrators can see the editors and viewers for the calendar. However, to view, add, or manage the events on the calendar, administrators must be added as an editor or viewer. This security restriction ensures the privacy of the calendar.

Private calendars are intended for Church use, not for personal family calendars.

As with other calendars, if the person creating the calendar is not already an administrator, private calendars are sent to administrators for approval."

russellhltn
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Re: Emailing event notifications to more than one

Postby russellhltn » Thu Apr 04, 2013 4:18 pm

bcspace wrote:Doesn't this also mean that someone with nothing to do with a particular calendar could subscribe and receive notifications not directed at them?


As long as the calendar is a public calendar, anyone in the ward can subscribe to it. You, as a sender, can only send a message to the subscriber(s) of that calendar. You have no control over who gets the notification (or doesn't get it).
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

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aebrown
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Re: Emailing event notifications to more than one

Postby aebrown » Thu Apr 04, 2013 5:17 pm

bcspace wrote:So as long as the person in question has a particular calendar checked in the list (a calendar being checked means one is a subscriber?),

No, a calendar being checked in the list is not the same thing as being a subscriber. To change your subscriptions, go to Settings (the gear icon), then choose Subscriptions. The set of calendars you are subscribed to will appear in the main calendar view with a check box by each one. But checking or unchecking the box by a calendar will not change whether or not you are subscribed (it only affects whether or not the events on that calendar are displayed).

bcspace
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Re: Emailing event notifications to more than one

Postby bcspace » Thu Apr 04, 2013 6:29 pm

Okay, I think these are the answers I needed. Thanks.


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