Calendar - Building / Room Reservation Help Request
Posted: Sun Mar 24, 2013 10:26 pm
Hello,
I have read the wiki and the many comments on this forum on scheduling (reserving) buildings/rooms. I am hoping that someone can help me.
As a stake we are struggling with the calendars and building scheduling in our stake. I, and others, have read and re-read the calendar wiki and these boards hoping for insight. Reserving buildings and rooms is creating a mess for us. The last thought we have had is to block out the buildings but this doesn't seem right.
Before the new calendar we had custom building scheduling forms that were filled out by individuals and turned into the building scheduler. The building scheduler then reserved the building or rooms. If there were conflicts, they would contact the individuals and leaders and resolve them. A large calendar was located in the foyer of the buildings so all could see. This system worked very well.
Along came the new calendar and now we have all kinds of people reserving buildings/rooms electronically. For example, one group of men scheduled basketball games and reserved the cultural hall on weekday evenings for the year locking out the Relief Society and other organizations. Others are doing similar things. The calendar is "first in" with no review of the activity. It has become unmanageable and is creating problems between members, organizations, and wards.
What is the proper way to set up and administer building/room reservations?
I have read the wiki and the many comments on this forum on scheduling (reserving) buildings/rooms. I am hoping that someone can help me.
As a stake we are struggling with the calendars and building scheduling in our stake. I, and others, have read and re-read the calendar wiki and these boards hoping for insight. Reserving buildings and rooms is creating a mess for us. The last thought we have had is to block out the buildings but this doesn't seem right.
Before the new calendar we had custom building scheduling forms that were filled out by individuals and turned into the building scheduler. The building scheduler then reserved the building or rooms. If there were conflicts, they would contact the individuals and leaders and resolve them. A large calendar was located in the foyer of the buildings so all could see. This system worked very well.
Along came the new calendar and now we have all kinds of people reserving buildings/rooms electronically. For example, one group of men scheduled basketball games and reserved the cultural hall on weekday evenings for the year locking out the Relief Society and other organizations. Others are doing similar things. The calendar is "first in" with no review of the activity. It has become unmanageable and is creating problems between members, organizations, and wards.
What is the proper way to set up and administer building/room reservations?