Requesting Info on how other wards handle this...
Posted: Thu Jan 31, 2013 4:14 pm
I'm in the process of trying to help our stake see the benefits of using the calendar for scheduling locations and resources as it is designed, rather than turning off scheduling for all buildings and resources and channeling scheduling through a single stake building scheduler...
Our current scheduler and some of our high council members have brought up what seem to be valid concerns and I am hoping some of you with more experience using the calendar this way have some feedback on how you address these concerns:
There are some church guidelines/policies about what buildings can be used for, and additionally local leadership can impose other policies. Examples: church policy dictates that meetinghouses may not be used to promote any private business venture; our stake policy says that for weddings, set-up can not be done the day before (and of course being a stake policy, the stake presidency can give exceptions to this.)
So how do you prevent someone who doesn't know the policies but has calendar/scheduling permission from placing something on the calendar and scheduling the building for an event that is outside of the policies? There is no notification of events and scheduling unless the scheduling individual selects that option in the event, so there is no guaranteeing that the event will be seen by someone who does know the policy and can then correct the issue. If we "train" all current calendar editors on what is and isn't acceptable, how do we make sure that the new Elders Quorum Presidency, called 2 months from now, all know the policies? And possibly a little more unique to Utah, though not necessarily, how do you deal with members who have the attitude of "I pay my tithing, which helps pay for this building, so I should be able to use it as late as I want or for whatever I want" (this is a bit of an exaggeration of the attitude, but we've seen some of this kind of attitude and unfortunately it happens more often than you would hope.)
I probably have more I could ask about, but for the sake of not writing a novel here (too late ), this one seems to be the biggest concern for them that I would like to help them get over. Please, feedback if you have any is greatly appreciated!
Our current scheduler and some of our high council members have brought up what seem to be valid concerns and I am hoping some of you with more experience using the calendar this way have some feedback on how you address these concerns:
There are some church guidelines/policies about what buildings can be used for, and additionally local leadership can impose other policies. Examples: church policy dictates that meetinghouses may not be used to promote any private business venture; our stake policy says that for weddings, set-up can not be done the day before (and of course being a stake policy, the stake presidency can give exceptions to this.)
So how do you prevent someone who doesn't know the policies but has calendar/scheduling permission from placing something on the calendar and scheduling the building for an event that is outside of the policies? There is no notification of events and scheduling unless the scheduling individual selects that option in the event, so there is no guaranteeing that the event will be seen by someone who does know the policy and can then correct the issue. If we "train" all current calendar editors on what is and isn't acceptable, how do we make sure that the new Elders Quorum Presidency, called 2 months from now, all know the policies? And possibly a little more unique to Utah, though not necessarily, how do you deal with members who have the attitude of "I pay my tithing, which helps pay for this building, so I should be able to use it as late as I want or for whatever I want" (this is a bit of an exaggeration of the attitude, but we've seen some of this kind of attitude and unfortunately it happens more often than you would hope.)
I probably have more I could ask about, but for the sake of not writing a novel here (too late ), this one seems to be the biggest concern for them that I would like to help them get over. Please, feedback if you have any is greatly appreciated!