Reservation Issues

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
russellhltn
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Re: Reservation Issues

#11

Post by russellhltn »

DMuir wrote:Thank you, currently we have one building scheduler for each ward. As you point out, if they are not aware of other ward reservations, the reservation is meaningless when the other building scheduler books an event.
That's a recipe for disaster. Note that since a building scheduler can edit anything scheduled at their building, the building scheduler for Ward A can alter Ward B's events to make room for his/her ward. Not a good idea.

At most I'd suggest two Building Schedulers: a primary and a backup (for when the primary goes on vacation).

We currently have one building in the stake with NO building scheduler and three wards in it. I've heard no complaints. Each ward schedules their events and that's all they need. So far, they've not asked for any "Scheduling Restrictions" (known in the calendar system as a "Reservation") to be placed on their building.

Building schedulers are only needed for two things: To set scheduling restrictions ("reservations") and to referee any conflicts. That's it. They are not needed for normal functioning. Calendar admins and editors do that. In fact, unless you give a Building Scheduler additional rights, they can't function effectively in any day-to-day role.
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DMuir
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Re: Reservation Issues

#12

Post by DMuir »

Building Schedulers should be renamed as Building Calendar Coordinators.

Originally, we gave all Ward level Calendaring Specialists the Building Scheduler position in the Calendaring system, because we thought they could only see all events/reservations only if they were the Building Coordinator. At this point I now believe that we really only need one Building Coordinator for the entire stake. Once a year they could take "Reservations/Block" requests from each ward/stake, input them once for the year and be done. Any real problems that may come up, the Stake Calendaring point person could handle this unusual occurences.

Because everyone can see all events/reservations under the Week view of the calendar, any Ward Level Administrator could fix ward level scheduling conflicts.

I have one last question today. I do not have MLS visability, and I understand all the default Administrator positions and Editor positions, but what is the Standardized MLS calling for someone who is not an Administrator or other default Editor, who is serving as a Ward level "Ward Calendaring Specialist" and would this type of calling be listed under Technology callings? Would this position be a default editor for all ward calendars or would they have to be added to each calendar? Is there any reason you would not want this person to be the Website administrator - other than they may not be technically suited?

Thanks for the input on this issue.
russellhltn
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Re: Reservation Issues

#13

Post by russellhltn »

DMuir wrote:Because everyone can see all events/reservations under the Week view of the calendar, any Ward Level Administrator could fix ward level scheduling conflicts.
They can fix conflicts within the ward, but would need cooperation to fix problems between wards.

You may need someone for the members to go to when they want to schedule the building for private functions, like a family reunion.
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DMuir
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Re: Reservation Issues

#14

Post by DMuir »

Understood, but other than a Admin or Presidency positions, is there a Standarized MLS positon/calling for a Ward Calendaring Specialist? It seems we still have non-standardized callings, and I was wondering if there is a standard MLS calling that grants default Editor role rights the is not an administrator or a presidency member.....?
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aebrown
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Re: Reservation Issues

#15

Post by aebrown »

DMuir wrote:Understood, but other than a Admin or Presidency positions, is there a Standarized MLS positon/calling for a Ward Calendaring Specialist? It seems we still have non-standardized callings, and I was wondering if there is a standard MLS calling that grants default Editor role rights the is not an administrator or a presidency member.....?
There is no calling that confers default editor rights for all calendars. The calling of Website Administrator confers default administrator rights (but it will also confer administrator rights for the other tools such as the Directory, Newsletter, and Lesson Schedules).

In my stake, wards that want to have a calendar coordinator or "Ward Calendaring Specialist" as you call it, call that person as Website Administrator. Then the bishop (or whoever he designates to oversee this area) lets the Website Administrator know what particular responsibilities he or she has (which is generally less than everything that is possible).
DMuir
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Re: Reservation Issues

#16

Post by DMuir »

Thanks, that helps. So we will need to expressly convey editor rights to all calendars we want to assign to a Ward Calendar Specialist that may not already be a default Administrator. And that we do not want to set up as a Building Scheduler in the Calendaring system.

I believe I now can provide good advice to the powers that be.....have a great weekend!
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aebrown
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Re: Reservation Issues

#17

Post by aebrown »

DMuir wrote:Thanks, that helps. So we will need to expressly convey editor rights to all calendars we want to assign to a Ward Calendar Specialist that may not already be a default Administrator. And that we do not want to set up as a Building Scheduler in the Calendaring system.
Just to clarify, that last sentence doesn't really fit. Even if you set someone up as a Building Scheduler, they would have no rights to any of the calendars. For everyone except administrators, you have to give editor rights to each calendar specifically (by name or by calling).
DMuir
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Re: Reservation Issues

#18

Post by DMuir »

Right, sorry even those of us who try to get it through our thick head, still slip :)
russellhltn
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Re: Reservation Issues

#19

Post by russellhltn »

DMuir wrote:So we will need to expressly convey editor rights to all calendars we want to assign to a Ward Calendar Specialist that may not already be a default Administrator.
That's assuming you actually need a ward calendar specialist. In the old days, (way back in the era of paper), there could be only one calendar. Sticking it up in the building made it hard to access during the week and lead to security problems because anyone could alter it. So, a Building Scheduler/Calendar Specialist was created. Their job was to answer peoples questions and maintain the "one calendar".

But with the Internet, it's now possible to access a single calendar with security. So, you could allow the RS President to control the RS calendar, the YM President to control the YM calendar, etc. Really, the "calendar specialist" is just a hold over because wards are trying to make the new system fit the traditions of their fathers. Assuming you have responsible leaders with a Internet connection, the Calendar Specialist is completely unnecessary. What is the CS going to do that the leader can't do for themselves?

But some people just have a hard time letting go of traditions.
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