Reservations not showing up on the reservation calendar

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
LauraWardle33
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Reservations not showing up on the reservation calendar

Postby LauraWardle33 » Fri Jan 04, 2013 7:26 pm

When I try to make a reservation for a private event, it does not show up on the reservation calendar. I have tried making reservations using Internet Explorer, and also Firefox.

russellhltn
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Re: Reservations not showing up on the reservation calendar

Postby russellhltn » Fri Jan 04, 2013 7:35 pm

Make sure you've "expanded" the location of interest on the left side. With the new calendar release, it defaults to the first building. That's different then the old calendar.

It seems odd, but you can create a reservation for a location that you are not currently looking at.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

TinMan
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Re: Reservations not showing up on the reservation calendar

Postby TinMan » Sat Jan 05, 2013 2:53 am

LauraWardle33 wrote:When I try to make a reservation for a private event, it does not show up on the reservation calendar. I have tried making reservations using Internet Explorer, and also Firefox.
Scratching head... Why do you need to make a "reservation" for a private event on the reservation calendar? Why not just schedule an event?

LauraWardle33
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Re: Reservations not showing up on the reservation calendar

Postby LauraWardle33 » Sat Jan 05, 2013 4:17 pm

Weddings and funerals are not ward or stake events, and should not be posted on their calendars.

TinMan
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Re: Reservations not showing up on the reservation calendar

Postby TinMan » Sat Jan 05, 2013 4:27 pm

Ok, I can see that if the wedding or funeral is not in your ward, but putting it on the reservation calendar means that someone else can come along and schedule the building out from under the wedding or funeral.

At least that is my understanding of the reservation calendar. Perhaps a private event calendar would do what you are trying to do?

LauraWardle33
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Joined: Fri Jan 04, 2013 7:20 pm

Re: Reservations not showing up on the reservation calendar

Postby LauraWardle33 » Sat Jan 05, 2013 4:34 pm

Thank you Russellhltn that was the problem. I didnt realize I now had access to other locations reservation calendars.
TinMan, If I reserve the building for a private event like a wedding, anyone who tries to put a ward or stake event on the calendar cannot book the location if it is already reserved.

russellhltn
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Re: Reservations not showing up on the reservation calendar

Postby russellhltn » Sat Jan 05, 2013 4:46 pm

LauraWardle33 wrote:If I reserve the building for a private event like a wedding, anyone who tries to put a ward or stake event on the calendar cannot book the location if it is already reserved.


Not quite ......

If the reservation is for a unit, then any calendar editor in that unit can create a "conflicting" event. Even if you do set it to "blocked", anyone with building scheduler rights (including yourself) can add a conflicting event. This last version of the calendar seems to have opened up the rights of building scheduler beyond what it's supposed to be. As such, it's quite possible that someone who is a building schedule of another building could add an event right on top of a reservation.

Bottom line - "reservations" (which are more accurately "scheduling restrictions"), should NOT be used for events. Instead, I highly recommend having a separate calendar (perhaps private) for these kinds of functions. "Events" are far safer then "reservations".
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

TinMan
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Posts: 472
Joined: Mon Dec 15, 2008 8:08 am
Location: Bountiful, UT, USA

Re: Reservations not showing up on the reservation calendar

Postby TinMan » Sat Jan 05, 2013 7:41 pm

Really, the reservation calendar should only be used once or twice a year to set up things like "Every Tuesday is reserved for Ward A to have Mutual." It should never be used for specific one time events. It will only cause you problems. Trust me on this.


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