How to plan for "next year" when the whole year is planned in advance

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
mevans
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How to plan for "next year" when the whole year is planned in advance

Postby mevans » Thu Nov 15, 2012 2:28 pm

RussellHltn made an interesting statement in a post on another thread. I don't want to get off topic, so I'll address it here. This has to do with stakes who want to plan an entire calendar year's calendar in advance and publish an annual stake calendar. I've heard some people suggest an alternative continuous rolling calendar planning process that can be done with an online calendar, but I'm not trying to address such needs in this post.

RussellHltn wrote:One purpose for creating reservations to to allow scheduling for next year in phases. For example, if you block everyone, then only someone with building scheduler rights can place events.


I understand the first idea of blocking everyone to get started on annual calendar planning. That makes sure the stake planning process takes precedence over anyone scheduling events in advance.

RussellHltn wrote:Then you can change it to stake to let the stake calendar editors submit their events.


How do you "change it to stake"? Either the building is blocked or restricted to a certain ward or has no restriction. I assume at this stage that the stake is gathering input from stake organizations, wards, etc. I would think at this stage that you want people adding events to the appropriate ward and stake calendars. In order to allow that, wouldn't you need to remove all reservations? I don't know how you'd stop people from scheduling in the future at this point? I'd like to understand what you do in the process here.

RussellHltn wrote:Then lastly you change it to the final configuration of no reservations or only reservations for ward night.


Yes, I understand this.

russellhltn
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Postby russellhltn » Thu Nov 15, 2012 2:32 pm

mevans wrote:How do you "change it to stake"? Either the building is blocked or restricted to a certain ward or has no restriction.


You edit the "blocked" reservation and set it to "stake".

Are you not seeing the stake as a choice when making a reservation?
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

mevans
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Posts: 1280
Joined: Tue May 22, 2012 12:52 pm
Location: California, USA

Postby mevans » Thu Nov 15, 2012 2:41 pm

RussellHltn wrote:You edit the "blocked" reservation and set it to "stake".

Are you not seeing the stake as a choice when making a reservation?


I'm not a Building Scheduler, so I'm relying on what I see in help (but they'll make me one if I need it to figure out things...I just don't want to get calls from people to schedule the building:)). I don't see the "Stake" option discussed in the online help so I didn't know about it. Is it discussed somewhere? Do I just select "stake" instead of a specific ward or branch?

When it's set to "stake" who gets permission to schedule the building? Feel free to point me to the online help if it's answered there...I'm just not finding it.

russellhltn
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Postby russellhltn » Thu Nov 15, 2012 2:46 pm

mevans wrote:Do I just select "stake" instead of a specific ward or branch?


Correct. The stake is just another unit, just like a ward. In my case I can also reserve it for the Area. <g>



mevans wrote:When it's set to "stake" who gets permission to schedule the building?


Any stake calendar editor.

Just like when you reserve it for a ward, then it's open to any ward calendar editor in that ward. That's one of the reasons why we say that reservations is a poor substitute for events. If you reserve something for the primary, there's nothing to prevent the RS for the same ward from scheduling something during that time period.

The one thing you cannot do is reserve it for more then one unit at a time. So you can't reserve it for "ward a" and "ward b" for the same rooms at the same time.
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.


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