I was searching for both calendar help and discussion threads that would bolster my position that this needs to stop and that private events need to be scheduled on a calendar (probably a private stake calendar where the building scheduler is an editor).
I found several useful discussion threads easily enough but when I looked at the calendar help it was less clear than I'd like. The information on reservations is pretty good and it is pretty clear that they should not be used to actually schedule resources. But there are two bits that explicitly mention private events (both on the Scheduling Events page):
Later it says:If you're not a calendar editor but still need to publish an event, contact the appropriate calendar editor with the request. If your event doesn't fit on any specific calendar (such as a funeral or wedding), contact your ward clerk or building scheduler with the request. The event can be added to a general ward calendar. See Submit Requests to Building Schedulers to Schedule Events for more information.
These suggestions are primarily directed towards johnsonth but obviously others are welcome to comment as well.If you're not a calendar editor but need to schedule a ward or stake building (such as for a funeral or wedding), contact the building scheduler to schedule the building. To contact the building scheduler, in the sidebar of the calendar, click the arrow next to the location and select Contact Building Scheduler.
By default, building schedulers aren't set up as calendar editors on any calendar. It would be advantageous for calendar administrators to add the building scheduler to a general calendar as an editor so the building scheduler can schedule events rather than simply create reservations.
First of all, there is an inconsistency between the two statements. The first says to go to a ward administrator or to a building scheduler whereas the second just says to contact the building scheduler. It would be good if they were in sync.
Second, since it tells people to contact the building scheduler for private events, I think it needs more direction on what a building scheduler should do when contacted about private events and how the calendar needs to be configured to support this.
Specifically, I think it should be very explicit that these events should not be placed as reservations. Second, it should be more firm that building schedulers need to be added to as a calendar editor and it should provide more guidance on what calendar could be used (general stake calendar, public stake calendar specifically for these events, private stake calendar for these events, public ward calendar in the ward of the building scheduler or private ward calendar in the ward of the building scheduler) and the pros and cons of each. Or alternatively you could just pick one of these to recommend and reference one of the discussion threads if someone wants alternatives.
I think this is a subject that does easily create confusion with the new system so the more concrete the help is on this subject, the better in my mind.