Calendar Development Idea - Stake Calendar Admin Rights

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
anderal
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Calendar Development Idea - Stake Calendar Admin Rights

Postby anderal » Mon Oct 01, 2012 11:26 am

Stake Calendar Admin Rights - In the grand scheme of things, the stake takes priority in future planning of events, then releases the calendar to the local units (wards or branches) for their respective calendaring processes. We have bumped into wards scheduling things 2 years in advance thus creating havoc for the Stake in having them back their events out. The Stake Admin would be well served to be able to back these "ward" events out prior to the release of the Stake Calendar. A stop/gap for this maybe similar to ERP accounting periods, we have opening and closing periods for accounting purposes, this functionality would be well served in the calendar for scheduling and calendaring purposes.

jdlessley
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Postby jdlessley » Mon Oct 01, 2012 1:28 pm

[Moderator note: This thread has been split from the thread Calendar Development Idea - Simple Upload Calendar Tool as it addresses a different topic.]
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

jdlessley
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Postby jdlessley » Mon Oct 01, 2012 2:07 pm

anderal wrote:n the grand scheme of things, the stake takes priority in future planning of events, then releases the calendar to the local units (wards or branches) for their respective calendaring processes.
This may be how your stake does things but it is not representative of all stakes. Stakes do have events that must be scheduled on a specific date such as stake conference. But for a majority of other events some stakes have planning meetings to work out stake and ward/branch event date conflicts. Other stakes ask wards to provide their major event schedule during the planning period so the stake can plan around those events.

For example, our stake plans stake youth events around unit youth events. When it becomes necessary to open a date or dates for a stake event, a planning meeting is held to work out the best date(s). This permits unit input and the opportunity for collaborating rather than dictating.

The stake already has the needed control to accomplish stake priority scheduling. This is accomplished through reservations, both unit and blocked. By putting the reservations in place early enough the stake can reserve any or all locations for the entire year. Once the stake planning is complete they can lift the reservations to permit unit scheduling.

Note, however, this does not preclude units from scheduling events at "no location" or "other location" in anticipation of the stake lifting reservations.

The stake can always make reservations and create events as they see fit. Unit calendar editors can adjust their events to not occur at the same time as a stake event if the participants in the unit event are expected to attend the stake event.

Personally I believe giving the stake the ability to remove, or "bump", unit scheduled events is a bit heavy handed.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?


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