Ward Scheduler idea
Posted: Tue Aug 28, 2012 11:54 am
Hello,
I personally love the new calendar, but we are having concerns amongst the wards in our building (3 wards, 1 building). One ward is having a hard time converting/convincing their members of the new way of scheduling and they prefer the old way (everyone calls one person).
I've spent time thinking about this and I came up with a solution, but I wanted to see if I was missing something.
So instead of setting up multiple calendar editors in this ward, I'm going to suggest they set up 1 person to have permissions to ALL the ward calendars and this person becomes (via assignment or calling) the "Ward Scheduler".
Anyone in the ward that wants to schedule something contacts the "Ward Scheduler" and the ward scheduler puts the event on the correct ward calendar with the correct resources. If there is a conflict, the ward scheduler contacts the other event creator and works it out. If they can't work it out, they contact the building scheduler.
This idea would allow the 3 wards in our building to use the new calendar, but it would also allow this one ward to use the calendar in a way they wanted... events would be created, resources would be booked, people could subscribe to calendars, notifications would be sent, synchronization would occur... it's just that in this one ward everyone would call one person, and in the other wards we'd continue have other people be calendar editors.
-=-=-=-
This seemed like a good way to get the new features of the calendar, but allow the ward to use the old methodology. I know that there isn't a standard calling for "Ward Scheduler", so a clerk would need to give this person edit privileges on all the calendars... so that would have to manually maintained... but the maintenance would be minimal once the permissions were set up.
Does this idea sound okay? Am I missing something?
Thanks~!
I personally love the new calendar, but we are having concerns amongst the wards in our building (3 wards, 1 building). One ward is having a hard time converting/convincing their members of the new way of scheduling and they prefer the old way (everyone calls one person).
I've spent time thinking about this and I came up with a solution, but I wanted to see if I was missing something.
So instead of setting up multiple calendar editors in this ward, I'm going to suggest they set up 1 person to have permissions to ALL the ward calendars and this person becomes (via assignment or calling) the "Ward Scheduler".
Anyone in the ward that wants to schedule something contacts the "Ward Scheduler" and the ward scheduler puts the event on the correct ward calendar with the correct resources. If there is a conflict, the ward scheduler contacts the other event creator and works it out. If they can't work it out, they contact the building scheduler.
This idea would allow the 3 wards in our building to use the new calendar, but it would also allow this one ward to use the calendar in a way they wanted... events would be created, resources would be booked, people could subscribe to calendars, notifications would be sent, synchronization would occur... it's just that in this one ward everyone would call one person, and in the other wards we'd continue have other people be calendar editors.
-=-=-=-
This seemed like a good way to get the new features of the calendar, but allow the ward to use the old methodology. I know that there isn't a standard calling for "Ward Scheduler", so a clerk would need to give this person edit privileges on all the calendars... so that would have to manually maintained... but the maintenance would be minimal once the permissions were set up.
Does this idea sound okay? Am I missing something?
Thanks~!