Best way to add locations to a large number of existing calendar events.
Posted: Mon Jan 23, 2012 2:31 pm
Here's our situation:
We are a stake in which the membership and many of the leaders have strongly resisted leaving the "central point" scheduling model, especially for buildings and resources. This may be due to a large number of members (and some leaders) lacking computer literacy and/or access to computer hardware or web connections. Our feedback from members has been a mix of "this could be cool" to "why does this have to be so complex? Can't you just give us a simple calendar like we used to have?"
Anyway, as a result, our stake clung to the classic calendar for building and resource scheduling until the church finally forced the issue by setting the classic calendars to not allow approval of any scheduling event beyond the end of 2011.
That has resulted in our having a ton of events on the new calendar with no location associated with them. Although we have now set up buildings on the new calendar and trained building schedulers... our schedulers are going nuts because everyone calls them to get locations scheduled and resolve conflicts. However, they can't edit any event that does not have a location associated with it and can't enter an event from scratch unless they are entering it on top of a reservation in their own building.
Given that the already existing events on the calendar come from a host of sources - that's how distributed scheduling works - it is quite a difficult task to identify and get all these various editors and/or administrators to go back and add locations to their already scheduled events. Any ideas on how we might handle this? We can probably assure that newly scheduled events have locations attached, but is there a fairly easy way we can appoint someone to go back through the existing events and add locations to them? Thanks!
We are a stake in which the membership and many of the leaders have strongly resisted leaving the "central point" scheduling model, especially for buildings and resources. This may be due to a large number of members (and some leaders) lacking computer literacy and/or access to computer hardware or web connections. Our feedback from members has been a mix of "this could be cool" to "why does this have to be so complex? Can't you just give us a simple calendar like we used to have?"
Anyway, as a result, our stake clung to the classic calendar for building and resource scheduling until the church finally forced the issue by setting the classic calendars to not allow approval of any scheduling event beyond the end of 2011.
That has resulted in our having a ton of events on the new calendar with no location associated with them. Although we have now set up buildings on the new calendar and trained building schedulers... our schedulers are going nuts because everyone calls them to get locations scheduled and resolve conflicts. However, they can't edit any event that does not have a location associated with it and can't enter an event from scratch unless they are entering it on top of a reservation in their own building.
Given that the already existing events on the calendar come from a host of sources - that's how distributed scheduling works - it is quite a difficult task to identify and get all these various editors and/or administrators to go back and add locations to their already scheduled events. Any ideas on how we might handle this? We can probably assure that newly scheduled events have locations attached, but is there a fairly easy way we can appoint someone to go back through the existing events and add locations to them? Thanks!