nj6a wrote:Or did all US stakes move to the new system that I describe above pre-CUBS conversion?
There are no "transition units". The entire US has switched to CUBS at the same time: Oct 17-24 2010. So what is happening in your ward/stake is the same as every other ward/stake in the US.
nj6a wrote:...If this is not the same and the old system of auto-[reimbursement] of budget in some CUBS transition wards/stakes[,] then having no balance or a zero net balance in the budget section (as spoken of in recent e-mails[)] makes sense in those wards/stakes and re-posting of budget expenses to the new accounts would cause budget imbalances again for those stakes (because those expenses in fact were auto-reimbursed).
Don't you think that is the reason that the recent e-mail instructions tell us not to do this reposting of budget expense that I am proposing and you have done?
As Alan_Brown mentioned previously, your overall budget balance does not change one penny when you recategorize expenses or perform transfers. The warning, then, is related to what resolution you want when you look at the budget.
Here's an example (income & expense report, current year). I want to get the detail of the $500 that was in my Budget: Relief Society back. However, my I&E looks like this (sorry about the underscores - it's the only way I can build a table):
Category_______
Bal.For.__
Inc____
Exp______
Tran______
Bal
Budget:Admin__$0.00 ____$0.00___-$5,00.00__$5,000.00__$0.00
Budget:RS______$0.00____$0.00___$0.00______$0.00_____$0.00
Total:__________$0.00_____$0.00___-$5,000.00_$5,000.00__
$0.00
Take note of the values in "Total". They will not change as money moves around. However, the "Balance" value for subcategories will.
In my View/Update Expenses screen, I recategorize all my expenses. Now my I&E looks like this:
Category_______
Bal.For.__
Inc____
Exp_______
Tran______
Bal
Budget:Admin__$0.00 ____$0.00___-$4,500.00__$5,000.00__$500.00
Budget:RS______$0.00____$0.00___-$500.00____$0.00_____-$500.00
Total:__________$0.00_____$0.00___-$5,000.00__$5,000.00__
$0.00
This is good. The $500 in expenses is showing in RS again. However, Budget:Administration now has a $500 balance while RS has a -$500 balance.
That is wrong, and that is the error. CUBS completely "zerored" all expenses on Oct 17. I just "undid" that for RS (and Administration).
Subcategories should start at $0 (have a balance of $0) on Oct 18 and only go negative as new expenses are drawn from it. However, recategorizing my expenses has made RS start at -$500. New expenses are only going to make it more negative. To correct this, you just need to transfer a credit from Budget:Administration to Budget:Relief Society equal to the total RS expenses up to and including Oct 17 ($500 in my example).
Category_______
Bal.For.__
Inc____
Exp______
Tran______
Bal
Budget:Admin__$0.00 ____$0.00___-$4,500.00_$4,500.00__$0.00
Budget:RS______$0.00____$0.00___-$500.00___$500.00___$0.00
Total:__________$0.00_____$0.00___-$5,000.00_$5,000.00_
$0.00
Problem solved. The detailed expenses are present in the desired subcategory and the starting balance on Oct 18 is $0. The RS balance will match CUBS exactly.
Despite all of this movement, true to Alan_Brown's statement, my overall budget balance has not changed one penny (bottom right corner).